Vacancies

School Secretary( Spencer House) Term Time plus 2 weeks

Vacancy Type

Full Time Term Time

Closing Date

21.05.2024

Department

Administration

Start Date

01.09.2024

The School is seeking a School Secretary for our Spencer House site (Years 4-6) to provide a comprehensive secretarial and administrative service and be an ambassador for the School as the first point of contact for parents and visitors.   This post is term time plus 2 weeks a year, 5 days a week, 7.45 to 5pm.

The key responsibilities of this role covers both reception and general whole school administration tasks.

Reception

  •  To take the lead in the reception duties for the School, greeting parents and any other visitors, answering the telephone, forwarding calls and taking messages when required.
  • To greet pupils who arrive after registration has closed and accompany pupils to the classroom if necessary.  To ensure that the appropriate entry is made on the attendance register and updating the Bulletin Board on MSP
  • Communication with parents.

Administration

  •  To undertake general school communication via Parent Post.
  • To be the first point of contact for any general school queries.
  • To be responsible for the opening and distribution of all correspondence and the despatch of outgoing post.
  • To assist with the production and distribution of the Weekly Update posted on MSP.
  • To input, maintain and update data kept on the School’s MIS and become skilled in its use for daily registration/attendance records, reports, input of assessment results and references .
  • To assist with the preparation and running of Open Mornings
  • To attend occasional evening events as required.
  • To act as lead First Aider for Spencer House.
  • Take a key role in co-ordinating fire drills.
  • To book coaches for school trips, complete costings and ensure Risk Assessments are completed and signed off by the Bursary.
  • Maintain a general stationary stock .
  • Receive and check deliveries
  • To maintain a visitors register and ensure visitors are assigned an appropriate lanyard.

 

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